Rebate Administrator

This post sits in our Group Commercial Team and reports to our Head of Procurement. It's aim is to ensure that the rebates with suppliers are collated and collected in a timely manner. It works with each regional business to collate information to support claims for rebate, provides forecasts for future rebate and regional compliance with the Group agreements that are in place. 

Duties will include:

• Administer Group rebates, being responsible for collation, submission and invoicing to suppliers, establish a robust process to correlate and claim rebates.
•  Collate build information from regional business units across the Group for use in Rebate claiming.
•  Issue Site Registration Forms to surveyors for detailed site information, product information and subcontractor information to enable rebates to be calculated.
•  Chase up information to ensure it has been completed in line with deadlines for claiming rebates.
•  Liaise with suppliers and submit excel spreadsheets detailing rebate due.
•  Meet with suppliers to discuss any issues relating to rebate process  
•  Maintain and update Invoice information Monitor and reduce rebate aged debtor schedule. Maintain and update rebate tracker reports that reflect current status of rebates.
•  Produce subcontractor compliance report annually.
•  Update Rebate Processing Procedures when changes are undertaken to the process. 
•  Analysis of rebates as requested by Strategic Sourcing Manager/Group Commercial Director
•  Monitor and report on regional compliance across with group agreements.
•  Assist with a 360-degree vendor review process.
•  Provide assistance where required on establishing/renewing group agreements. 

• Ability to work independently to manage own workload to achieve targets and deadlines.
•  Competent IT skills working with Microsoft Excel, Word, Office and use of procurement/payment systems, preferably COINS.
•  Effective communication both written and verbal, and the ability to do so with all levels of management, as required.
• Excellent organisational skills
•  Competent in producing/analysing and presenting numerical data